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    Hello everyone, welcome to another enlightening and informative post on SAP project management.

    At the end of reading this article, you’ll get a full grasp of the different terminologies and methods used in the implementation of SAP in different projects across various industries.

    In this piece, we’ll focus on the following distinctive topics:

    The primary functions of the SAP Project System Module
    SAP Portfolio and Project Management (SAP PPM)
    ASAP Methodology Phases in Project Management
    How to place SAP to Work in Project Management

    Please stick with us as we go over SAP project management to give you more information.

    SAP Project Management

    SAP serves as Systems Applications and Products in Data Processing.

    SAP Project System (PS) is a project management software solution that works with the SAP Enterprise Resource Planning system’s other components.

    The tool is an on-premises operational module, or part, of the SAP ERP system that allows users to move finances and resources where they are required.

    It is also used in controlling each phase of the project to assure on-time and on-budget delivery.

    SAP PS allows administrators, such as project managers, to specify a project’s starting and finishing dates and divide it into its pieces and structures.

    Projects are categorized by structure, applying a work breakdown structure to split the primary project into more minor activities and arrange them in a hierarchical formation.

    Flow uses work packages to describe activities and their characteristics, such as the starting and completion dates.

    Furthermore, the network feature enables the establishment of activities and their linkages.

    SAP PS is designed to be strongly connected with other SAP components and may be used for projects of all dimensions.

    However, its capabilities are particularly well suited to more sophisticated, mature projects.

    Production projects may also be handled in the SAP PS environment, including procurement and equipment and labor capacity surveillance.

    According to SAP, SAP PS provides a complex collection of functions and broad connectivity with other SAP components, allowing for smooth access to data and administration.

    It has major financial management capabilities, firewall security, and end-users limits on documents and data accessibility.

    SAP Project System (PS) is a project management software solution that works in unison with the SAP Enterprise Resource Planning system’s other elements.

    SAP PS is a component of SAP’s Project and Portfolio Management system.

    Project System assists in project management across the full project lifecycle, from conception to detailed planning, execution, and conclusion.

    The SAP PS Module may be used for big and complicated projects such as building, manufacturing, service, and investment projects.

    This works well in many sectors because of its strong connection with SAP’s Financial and Logistics modules.

    However, one of SAP PS’s benefits as a project management tool is its ability to interface with other SAP modules, as well as external project management tools.

    The Primary Functions of The SAP Project System Module

    The following are the SAP PS Module Fundamental Functions:

    Structure of the project: It is the process of creating work packages for projects utilizing SAP PS’s WBS Elements and Connectivity Plans.

    Time schedule: It involves the stages in the work packages relevant to the projects on the time schedule per the project timeline and the monitoring of the project team actions.

    Planning for Costs and Revenue: The cost and profit forecasting of work packages’ phases (WBS elements).

    Budgeting: It is the process of budgeting projects and the procedures in work packages (WBS components) that are included in the projects in order to manage budgets and maintain budget accessibility controls.

    Progress analysis: it is the examination of project phases, the progress of project phases, and project status.

    Reporting: It refers to the delivery of various reports based on hierarchy, financial, materials, resources, and project lifecycle.

    SAP Portfolio and Project Management (SAP PPM)

    SAP PPM is a module for planning, prioritizing, and analyzing investment projects.

    When the proposals are approved, they become projects.

    To control the implementation of these efforts, projects are generated in SAP 4HANA under the SAP Project System module.

    SAP HANA is a database and application that operates in memory on SAP-certified hardware and software.

    SAP Portfolio Management combines data from current project management, human resources, and finance systems to give SAP portfolio managers.

    An overview of the project SAP portfolio with a straightforward drill-down to specifics for stakeholders, project managers, and resource managers.

    This allows a cross-functional business process that is both creative and inclusive.

    Portfolio management

    Handles portfolio management’s strategic components, as well as evaluating efforts and current project progress on templates.

    Project management system

    Deals with the administration of presently authorized projects.

    Integrated Portfolio and Project Management provide a 360-degree perspective of the industry’s program and project operations over a long period.

    Several SAP projects may be implemented using agile methodology.

    Noveco works SAP project systems in project management

    In SAP ECC and SAP 4HANA, the SAP Project System coupled with Noveco provides businesses with the total financial management of overall projects.

    They can be used to,

    • Build project structure utilizing WBS hierarchy and Network Activities

    • Deploy appropriate resources

    • Set clear start and completion dates of project tasks

    • Create estimations and shift cost and revenue to the project to develop cost and revenue projections automatically

    SAP project manager in project management

    What should a client, the ultimate consumer of a project manager’s work, recall, especially in the case of an SAP project,

    For the project manager, the project’s success is measured differently than it is for the end-users.

    The corporate case developed by the client team to support the project differs from the corporate case developed by the project manager to complete the project.

    A client has a genuine interest in his project manager making a profit—or you risk running out of resources, getting a lower-quality commodity, otherwise getting less attention from your project manager than needed.

    Even though the SAP project is profitable for the project manager, customers will not feel its profitability.

    ASAP Methodology

    The acronym ASAP refers to “Accelerated SAP.

    One of the most essential Software Development Life Cycles for the SAP Implementation project is the ASAP Methodology.

    SAP is among the top ERP systems, and SAP deployment is done using the ASAP Methodology.

    SAP FICO represents Finance and Cost Controlling in SAP ERP, with FI denoting Financial Accounting and CO denoting Cost Controlling.

    SAP projects are time-consuming and labor-intensive.

    They need a significant amount of time and resources on developers and management.

    If SAP initiatives are not properly designed, they can be extremely difficult.

    SAP provides a framework for designing project plans that will produce trustworthy outcomes.

    The ASAP methodology provides a solid foundation for developing a plan for deployment.

    SAP deployment is divided into numerous phases that cover every stage of the SDLC.

    A project is divided into critical phases by the ASAP Methodology.

    Each phase is seen as a turning point.

    The project management team may focus on the current real-time phase while planning for the future one.

    This also improves the timeline and job allocation.

    The ASAP methodology offers a foundation for SAP project implementation and development, as well as manufacturing process modification.

    The six phases of the SAP implementation project are as follows:

    • Project Preparation

    • Business Blueprint

    • Realization

    • Final Preparation

    • Go Live

    • Post-Production Support

     ASAP Methodology Phases in Project Management

    For SAP implementation initiatives, the ASAP approach recommends a proper path.

    The Six Primary Phases of SAP Implementation

    Let us go through them.

    Pre-sale of ERP

    SAP ERP aims to obtain the project from the customer during this pre-sale period.

    Most clients explore many possibilities for their company and then test each one to determine which one delivers the greatest results.

    Customers often obtain ERP software licenses directly from software vendors.

    A test to determine which ERP system is best for the customer may or may not be included in this phase.

    Preparation

    Once a customer has settled on an ERP system, they must establish the project’s landscape.

    In this stage, the PMO decides on server data, cost of the project, resource planning, Subject Matter Experts, and project team.

    Project managers, an advisory board, primary business members, and investors make up the group.

    Business blueprint

    The core team performs the examination of the variances between the current system and its components to be examined.

    The rules and standards for the new system are written down by budget allocation.

    Points of interaction, interfaces, and process mappings have all been completed.

    The functional specification is written by an SAP consultant.

    Technical specs are put down if necessary for programmers to complete further settings.

    A testing group starts designing testing processes and scenarios as well.

    Realization

    Configuration is carried out by specialized consultants at the realization stage.

    Development is carried out in order to provide the appropriate modification.

    The main team is in charge of testing.

    The safety team is in charge of the initial configuration.

    For testing purposes, a foundation team changes all settings from one server to another.

    The majority of testing takes place on the quality control server.

    Pre-goes-live-phase

    All configurations from the client will be migrated to other services in this stage.

    The most common methods for uploading master information into the new system are LSMW, BAPI, and BADI.

    When they cease utilizing the old system and begin using the SAP system, cut-over actions are performed.

    During the pre-go-live phase, end-user training and paperwork are completed.

    Post-production support

    The team assists the consumer in resolving any manufacturing issues that may have arisen as a result of configuration, master data changes, or transaction challenges in this stage.

    Users and super-users will also receive training from the group.

    In this phase, all of the supporting documentation work will be finished.

    How to Put SAP to Work in Project Management

    What are some of the needs of your surroundings that you might not have considered?

    Solution manager

    It isn’t merely there to provide assistance.

    SAP no longer distributes ASAP implementation techniques on a CD, so you will have to download it via the Solution Manager or the SAP Service Marketplace.

    SAP project scope

    Using SAP Solution Manager, you must define the project scope.

    You should also undertake a comprehensive cross-check of the SAP SOW against this scope.

    When working with a systems integrator, this Best Practice must be included in their strategy.

    Conclusion

    SAP Project Systems Module is a project management solution that tracks all elements of the project system.

    SAP PS guarantees that the business processes of a company are managed effectively and rapidly.

    It may manage either small or large-scale initiatives for a company.

     Everything is considered a project in the corporate world.

    Projects are often intricate, one-of-a-kind, and fraught with danger.

    Having the proper information accessible when it’s required, as well as using automated data processing to deal with projects, are key to successfully managing projects.

    SAP PS assists in FICO, management, and collection through structures (WBS).

    The SAP PS module’s most essential feature is its ability to efficiently handle all phases of a project, from planning to conclusion.

    FAQs

    References

    SAP PS

    SAP PPM

    ASAP Methodology

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